Regularity in The Use of Sick Leave Benefits
A. General. The Detroit Police Department is responsible for providing efficient law enforcement services.
Maximum attendance is required from all members if this responsibility is to be fulfilled. It is, therefore,
necessary to identify and correct members who have developed a pattern of regularity in the use of
their sick leave benefits. Therefore, all commanding officers are to review the records of their
members quarterly: each January 10th, April 10th, July 10th and October 10th.
B. Counseling Regarding Regularity in the Use of Sick Leave Benefits. Upon review and approval of the
commanding officer, a ranking member shall counsel subordinates whose records show such an indication.
The counseling session shall include a discussion of the pattern observed to date, and the member’s
reason for absences. Where appropriate, the supervisor shall explore positive future courses of available
action with the member in an effort to assist the member in adopting corrective measures. At the end of
the counseling session, the supervisor shall prepare a detailed report of the meeting and attach the report
to the member’s Detroit Police Department Attendance Card, D.P.D. 350-C. A copy of this report shall be
provided to the member. Note, however, that said counseling does not constitute disciplinary action
and as such may not be noted in the administrative counseling register. Further, said detailed report
shall be removed from D. P. D. 350-C at the end of six months providing no further
corrective action has been necessary since the initial counseling session with the member.
C. Continued Pattern of Regularity in the Use of Sick Leave Benefits. If counseling does not produce
improved attendance, and the supervisor, after meeting with the member, determines that no satisfactory
reason exists which would justify said continued regularity in sick leave usage, upon review and approval
of the commanding officer, the supervisor shall personally serve the member with a Notice of Regularity in
the Use of Sick Leave Benefits, D.P.D. 350, and forward the necessary copies as outlined on the form. The
supervisor shall inform the member of the requirement to obtain documentation of the illness or of the
illness of a family member which necessitates the member’s absence from work. This documentation shall
consist of a statement from a physician concerning the illness for each sick day taken during the next
three month period. This requirement must be strictly adhered to during said period of time, except where
the commanding officer is convinced that a reasonable basis exists for not requiring a physician’s note
in conjunction with a particular absence. The member will also be advised that said physician’s
documentation shall be submitted on D.P.D. 350-A, or an equally detailed doctor’s note, and shall be
presented to the member’s section commanding officer within three days after returning to duty. This
documentation is subject to the review of the department physician. Commanding officers shall ensure
that the copy of D.P.D. 350-A which is submitted by the member is forwarded to the Medical forthwith
for retention. A member who has been served with a Notice of Regularity in the Use of Sick
Leave Benefits, D.P.D. 350, and is being carried sick due to personal illness or injury or for
attendance upon a sick family member, must secure permission from the officer in charge of
the member’s entity or, if the entity is closed, from the officer in charge of the precinct in which
the member resides before the member may leave the member’s place of confinement. This restriction
does not apply on leave days or non-duty hours. "Improved attendance" as used herein shall mean that
the member has consistently and reliably demonstrated the capacity to provide proper and sustained
attendance within the meaning of this article. For purposes of interpreting the preceding sentence,
the word "sustained" shall be construed to mean an improvement which demonstrates that the abuse has
been eliminated. The supervisor shall further advise the member that failure to satisfactorily comply
with the regulation will result in the designation of each working day taken as "Sick" to "Absent No Pay."
The supervisor shall also advise the member that unless attendance improves, additional disciplinary
action may be imposed.
D. Improved Attendance. A member placed on a D.P.D. 350 will have his attendance reviewed on a
quarterly basis and will be removed from the restrictions of that provision upon a showing
of improved attendance within the meaning of the above definition.
E. Extended Medical Treatment. Members who document that their illness requires treatment on a regular
basis may submit D.P.D. 350-A for that ailment on a semi-annual basis. The physician designated by
the department, however, may want further verification concerning said ailment, and accordingly the
member may be required to see the physician.
F. Failure to Present Documentation by a Physician. If failure to comply with the regulation set
forth on D.P.D. 350 occurs, the section commanding officer shall personally serve the member
with a Notice of Failure to Present Documentation by a Physician, D.P.D. 350-B, and shall
forward the necessary copies as outlined on the form. A designation of "Absent No Pay" will
be entered in timekeeping records.
G. Appeals. Any member may file a grievance regarding the imposition of a Notice of Regularity
in the Use of Sick Leave Benefits, D.P.D. 350. If the grievance is granted, the arbitrator
shall be empowered to provide an appropriate remedy, including reimbursement of expenses
medical visits ordered by the Department. (pages 55 thru 57 of your 2014 - 2019 Contract)